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Introduction

The Content Archival Policy (CAP) of General Insurance Corporation of India (GIC Re) outlines the procedures and guidelines for the management, archiving, and preservation of content published on the GIC Re website. This policy ensures that content is systematically archived to maintain a historical record, enhance website management, and comply with legal and regulatory requirements.

Background

Each of the content components that is valid for a particular period of time is accompanied by a validity date. For some of the components, the validity date may not be known, i.e., the content is stated to be perpetual. Under no circumstances should any content be displayed on the portal after the validity date.

Tender: Expiry date will be based on the tender date. Upon expiry, the tender will be moved to the archive section of the website.

EOI: Expiry date will be based on the EOI date. Upon expiry, the EOI will be moved to the archive section of the website.

Policy

1. Archival Process:

Content older than three years will be archived unless flagged as critical by stakeholders.

Critical content includes annual reports, major policy announcements, and press releases.

2. Retention Period:

Archived content will be retained for a minimum of three years in a secure storage system.

3. Accessibility:

Archived content will be accessible to authorized personnel upon request.

For public users, archived content will be accessible only if deemed relevant.

4. Deletion of Content:

Non-critical content older than three years will be permanently deleted unless required for statutory purposes.

Objectives

To establish a systematic approach for archiving website content.

To ensure the availability of historical content for future reference.

To comply with legal and regulatory requirements regarding content retention and archiving.

To enhance the efficiency of website content management by removing outdated or obsolete content.

Content Retention Period

Current Content: Content that is relevant and up to date will remain on the GIC Re website for active use.

Archival Content: Content that is no longer current but holds historical, legal, or informational value will be archived for a period of five years from the date of publication.

Disposal of Content: Content that has surpassed its retention period and is no longer deemed valuable will be securely deleted from the archive.